POLICY MANUAL – TABLE OF CONTENTS
(100) DISTRICT LEGAL STATUS AND COMMITMENT
100 DISTRICT LEGAL STATUS – Enablement and Name
101 STRATEGIC PLAN
101.2 Strategic Planning Process
102 EQUAL EDUCATIONAL OPPORTUNITY AND NON-DISCRIMINATION
102a General Grievance Procedure
102b Grievance Form for Complaints of General (Non-Sex) Discrimination or Non-Compliance with Federal or State Regulations Requiring Non-Discrimination
102c Title IX Grievance Procedures
103 ANNUAL NOTICE OF NON-DISCRIMINATION
104 CONTINUOUS NOTICE OF NON-DISCRIMINATION
(200) BOARD GOVERNANCE AND OPERATIONS
200 BOARD CODE OF ETHICS
201* BOARD LEGAL STATUS AND AUTHORITY
201.1 Legal Status of the Board of Directors
201.2 Responsibilities and Authority of Board of Directors
201.3 Composition and Term of Office
201.4 Board Elections
201.5 Board Vacancies
201.6 Conflict of Interest
201.7 Board Qualifications
201.8 Board Liability
201.9 Gifts to Members of the Board of Directors
202 ORGANIZATION OF THE BOARD OF DIRECTORS
202.1 Annual and Organizational Meetings
202.1a Election of Board Officers
202.1b Oath of Office
202.2 Board Officers
202.2a Board Secretary
202.2b Board Treasurer
202.2c Board President
202.2d Board Vice President
202.4 Board Committees
202.4a Conflict of Interest – Board-Appointed Committees
202.5 Legal Counsel
202.6 Types of Board Meetings
202.7 Notification of Meetings
202.8 Agendas for Board Meetings
202.9 Conduct of Meetings/Quorum
202.10 Minutes of Meetings
202.11 Public Participation in Board Meetings and Public Hearings
202.12 Board-Superintendent Relationships
203 POLICIES
203.1 Development, Approval, and Review of Policies 203.1a Dissemination of Policies
203.2 Development, Review, and Dissemination of Administrative Regulations and Procedures
204* BOARD MEMBER SERVICES
204.1 Board Member Learning Opportunities and Organizational Memberships
204.3 Lifetime Complimentary Passes
211* CITIZEN COMPLAINTS
211.1 Citizen Complaints
(300) ADMINISTRATION
300 ADMINISTRATION
300.1 Administrative Structure and Management
300.2 Administrative Code of Ethics
300.3 District Level Administrators
300.4 School Building Administrators
300.6 Administrative Appointments and Contracts
302 ADMINISTRATIVE PROFESSIONAL GROWTH
302.1 Consulting and Outside Employment
303 EVALUATION
303.1 Evaluation Process
304 SUPERINTENDENT OF SCHOOLS
304.1 Qualifications, Recruitment, Appointment
304.2 Contract and Contract Renewal
304.3 Salary and Other Compensation
304.5 Professional Growth and Civic Activities
(400) INSTRUCTION
400 INSTRUCTIONAL PROGRAMS
400.1 School Calendar and Instructional Day
400.2 Instructional Organization for Traditional, Alternative, and Innovative Programs
400.3 Graduation Requirements
400.4 Instruction at Post-Secondary Educational Institution
400.5 Career Education
400.6 Health Education
400.7 Physical Education – High Schools
400.8 Special Education Programs and Services
400.9 Program for Academic and Creative Talent (PACT)
400.10 Comprehensive School Counseling Program
401 MULTICULTURAL AND NONSEXIST EDUCATION
402 LIBRARY AND INSTRUCTIONAL MATERIALS
402.1 Library Operations
402.2 Guidelines for Selection of Library and Instructional Materials
402.5 Reconsideration of Instructional Material
402.7 Legal and Ethical Use of Information Resources
402.7a Guidelines for Fair Use of Copyrighted Materials
403 CONTROVERSIAL ISSUES
403.1 Guidelines for Staff Regarding Controversial Issues
404 CURRICULAR AND CO-CURRICULAR FIELD TRIPS
404.1 Classification of Field Trips
404.1a Field Trip Planning and Approval Procedures
404.5 Promotion of Non-District Sponsored Travel
404.6 Student Performance at Political Events
405 STUDENT ASSESSMENT
405.1* Testing
405.1b Accountability Test Integrity/Test Preparation
405.2 Educational Research
406 CURRICULUM DEVELOPMENT AND REVISION
406.3 School Improvement Advisory Committee
407 EXTENDED LEARNING OPPORTUNITIES/HOMEWORK
408 ACTIVITIES PROGRAM
408.1 Non-School Team Participation
409 RELIGION AND THE SCHOOLS
409.1 Religious Observances
410 CO-CURRICULAR ACTIVITIES ELIGIBILTY
410.1 Concussions & Brain Injuries – Co-Curricular Activities
411 CHARTER/INNOVATION ZONE SCHOOLS
411.1 Charter and Innovation Zone Schools – Application
(500) STAFF
500 GENERAL POLICY STATEMENT – STAFF
500.1 Workplace Expectations
500.2 Employee Complaints
500.3 Employee Expression
502 EMPLOYMENT
502.1 Certified Employees
502.2 Support Personnel
502.3 Non-Certified Administrative Employees
502.4 Other Work Performed for the District
502.5 Harassment
502.6 Nepotism
502.7 Gifts to School Employees
503 PROFESSIONAL AND TECHNICAL GROWTH
503.1 Employee Participation in Professional & Technical Growth Opportunities
503.2 Professional Research, Publishing, and Intellectual Property
503.3 Professional Consulting and Presentation
504 EVALUATION
504.1 Certified Staff Evaluation Process
505* SEPARATION
505.1 Employee Suspension
505.3 Employee Resignation
505.4 Retirement
506* GENERAL PERSONNEL – con’t
506.1 Emergency School Closing – Employee Notification and Attendance
506.2 Emergency All-District Closing – Employee Notification and Attendance
506.3 Tax Sheltered Annuities
506.4 Substance-Free Workplace
506.4a Substance-Free Workplace Procedures
506.4b Substance-Free Workplace Notice to Employees
506.5 Leave for Political Purposes
506.6 Abuse of Students by District Employees
506.6a Abuse of Students by School District Employees
506.7 Employee Health: Occupational Exposure to Blood-borne Pathogens
506.8 Family and Medical Leave
506.8a Family and Medical Leave Procedure
506.8b Family and Medical Leave Definitions
506.9 Drug and Alcohol Testing Program
506.10 Employee Identification Badge/Keycard/Keys
506.11 Notification of Arrests, Criminal Charges, Child/Dependent Abuse Complaints
506.12 Employee Use of Social Media
506.13 Employee Interaction with Students
506.14 Employee Conflict of Interest
506.15 Return to Work Program
506.16 Communicable Diseases – Employees
506.17 Prevention of False Claims, Fraud, and Abuse in Government Funded Health Programs
506.18 Prohibiting the Aiding and Abetting of Sexual Abuse
511 VOLUNTARY RETIREMENT INCENTIVE PROGRAM – ALL STAFF
511.1 All Staff – Voluntary Retirement Incentive Program
512 CELL PHONE USE
512.1 Staff Use of Cell Phones
512.2 Cell Phones for District Use
513 RELIGIOUS ORNAMENTATION IN THE WORKPLACE
513.1 Religious Ornamentation in the Workplace
(600) STUDENTS
600* STUDENT COMPLAINTS
600.2 Student Complaints
602 STUDENT ATTENDANCE
602a Student Absences
602b Responding to Excessive Absenteeism
602c Truancy
602.1 School Entrance: Age and Immunization Requirement
602.2 Compulsory Education
602.2a Compulsory Education Reporting Requirements
602.2b Dual Enrollment
602.2c Private Instruction
602.4 School Attendance Areas
602.4a In-District Attendance Permits – Regular Education
602.4b In-District Attendance Permits – Special Education
602.4c Proof of Residency
602.5 Nonresident Students
602.5a Tuition Students
602.6 Open Enrollment Applications
602.6a Open Enrollment Requests
602.7 Religious Observances
602.9 High School Student-Athletic Transfers within the Cedar Rapids Community School District
603 STUDENT RIGHTS AND RESPONSIBILITIES
603.1 Student Expression and Appearance
603.2 Search and Seizure
603.4 Student Discipline Procedural Due Process
603.5 Interviews of Students by Outside Agencies
604 JURISDICTIONAL AND BEHAVIORAL EXPECTATIONS
604.1 Student Discipline
604.2 Multi-Tiered System and Support
604.2a Multi-Tiered System and Support Procedures
604.3 Student Suspension
604.4 Student Expulsion
604.8 Damaged or Lost Property/Materials
604.10 Use or Possession of Alcohol, Tobacco, Nicotine, or Any Illegal or Medically Unauthorized Substance
604.11 Student Use of Motor Vehicles
605 STUDENT WELFARE
605.2 Child/Dependent Adult Abuse Reporting
605.2a Child/Dependent Adult Abuse Reporting
605.3 Student Health Services
605.3a Provision of Emergency Care
605.3b Administration of Medication to Students
605.3c Communicable Diseases – Students
605.3e Universal Precautions Regarding Disposal of Body Fluids
605.3f Outside Service Agencies Providing Services to Students During the School Day
605.4 Special Health Services
605.5 Homeless Children and Youth
605.6 Parent & Family Engagement
605.7 Guidance on Suicide Prevention
605.7a CRCSD Procedures for Suicide Risk Screening
606 STUDENT RECORDS
606.1 Student Records
606.1a Sending Student Cumulative Records
606.1b Destruction of Records of Special Education Students
606.2 Student Directory Information
606.2a Student Library Circulation Records
606.3 Annual Notice Regarding Student Records
606.4 Interagency Information Sharing Agreement
607*
607.1 Reserved Time for Non-School Sponsored Student Activities
607.2 Public Performance by Students
608 WEAPONS
609 STUDENT PUBLICATIONS
609.1 Official School Publications
609.1a Student Publications
610 WELLNESS POLICY
610.1 Wellness Regulation
610.1a Snacks – Nutritional Guidelines
610.1b Wellness Fundraising Guidelines
612 ANTI-BULLYING/HARASSMENT
612.1 Anti-Bullying/Harassment
612.1a Student-to-Student Bullying/Harassment Investigation
613 Crisis Prevention
614 Exclusion
615 Seclusion Prohibited
616 Use of Physical Restraint
616a Requirements For FBAs/BIPs Following Physical Restraint Event
616b Mitigating Toxic Stress Response in Students Identified with Traumatic Childhood Events
616c Identifying Traumatic Childhood Events Following a Restraint Incident
(700) FISCAL MANAGEMENT
700 FISCAL PLANNING
700.1 Budget Planning & Adoption
700.2 Financial Records
701* REVENUE FROM NON-TAX SOURCES
701.1 Tuition
701.2 Sale or Disposal of District Property
701.2a Disposition of Obsolete Instructional Material
701.2b District Sale of Goods and Services
701.3 Student Fees
702 PURCHASING
702.1 Relations with Vendors
702.1a Purchasing – Bidding, Proposal and Quotation Procedures
702.1b Purchasing – Use of Federal
703* FISCAL ACCOUNTING AND REPORTING
703.1 Accounting System
703.2 Financial Reports
703.3 Annual Audit
703.3a Selection of a Certified Public Accounting Firm
703.4 Warehouse Inventory
704* BUSINESS PROCEDURES
704.1 Payments for Goods and Services
704.2 Borrowing – Short-Term Warrants
704.3 Investments
704.4 Depository Banks
704.5 Care, Maintenance and Disposal of District Records
704.6 District Purchasing Cards
704.7 Advisory Insurance Agency
705 TRAVEL EXPENSE REIMBURSEMENT
705.1 Guidelines Governing Expense Reimbursement
706 CAPITAL ASSETS
706.1 Capital Assets
707 CASH MANAGEMENT
707.1 Appropriate Use of Public Funds
708* EMPLOYEE PAYROLL
708a Employee Payroll Guidelines
709 MUNICIPAL SECURITIES DISCLOSURE
709a Continuing Disclosure
709b Preparing Official Statement
(800) SCHOOL PLANT
801 ENERGY/UTILITY CONSERVATION
801a Energy/Utility Usage
802* SITE AND FACILITIES
802a Review of Sites and Facilities
802.1 Site Acquisition and Payment
802.2 Sale, Lease, or Disposition of Real Property
802* SITE AND FACILITIES – con’t
802.3 Employment of Architectural and/or Engineering Consultants
802.4 Bidding and Awarding of Construction Contracts
802.5 Asbestos Management
802.6 Naming School District Facilities or Portions of District Facilities
802.7 Hall of Fame/Dedications/Memorials
802.8 Unmanned Aerial Systems
803 TOBACCO/NICOTINE-FREE SCHOOL ENVIRONMENT
805 COMMUNITY USE OF FACILITIES
805.1 Community Use of Facilities – Standards for Usage
805.3 Community Use of Facilities – Priority Schedule
805.5 Community Use of Facilities – Price Tiers Determination
805.6 Community Use of Facilities – Usage Fees
805.7 Community Use of Facilities – Kingston Stadium
805.9 Community Use of Facilities – School Kitchens – Guidelines
805.10 Community Use of Facilities – Chart of Rental Fees – Theatre Rentals
806* SPECIAL USE OF DISTRICT FACILITIES
806.1 Use of District Facilities for Games of Skill, Games of Chance, and Raffles
(900) SUPPORT SERVICES
900 DISTRICT TECHNOLOGY, NETWORK SYSTEMS, & INTERNET ACCESS
900.1 Appropriate Use of District Technology, Network Systems, & Internet Access
900.2 Access to District Technology, Network Systems, & Internet
901 TRANSPORTATION SERVICES
901a Determining Eligibility for Student Transportation
901.1 Student Eligibility for District Transportation
901.2 Paid Busing and Fees
901.3 Special Use of School Buses
901.4 Suspension or Curtailment of Transportation Services
901.5 General Use of District-Owned Vehicles
901.5a Vehicle Idle Reduction
901.7 Transportation of Students in Private Vehicles
901.8 Conduct on District Transportation
901.8a Use of Video Cameras on District Premises and District Transportation
901.9 Use of Seatbelts
902 SCHOOL NUTRITION PROGRAM
902.1 School Nutrition Program Management
902.1a Meal Charges
902.1b Free or Reduced-Price Meal Eligibility
902.1c Community Eligibility Provision (CEP)
902.2 Competitive Food Items to Students
903 GRAPHICS & PRINTING SERVICES
903.1 Graphics and Printing Services Fee Structure
904 ANIMALS ON DISTRICT PREMISES
904a Service Animals on District Premises
904b Therapy Dogs on District Premises
(1000) SCHOOL-COMMUNITY RELATIONS
1000 DISTRICT COMMUNICATIONS AND COMMUNITY RELATIONS
1001 SCHOOL-COMMUNITY RELATIONSHIPS
1001.1 Distribution of Non-District Materials
1001.2 Relations with the News Media
1001.2a Cooperating with the Media
1001.3 Releases to the News Media
1001.5 Media Broadcasts of Athletic Contests
1001.6 Release and Use of Student Photographs and Videos
1002 VOLUNTEER PARTICIPATION
1002a Volunteers–Screening Statement
1002.1 Advisory Committees
1002.2 Visitors to District
1002.3 Interactions with Students
1002.3a Summary of Insurance Coverage for Volunteers
1002.4 Donations
1002.5 Memorial Activities for Deceased Students and Staff
1004* FUNDRAISING
1004.1 Fundraising
1005 PUBLIC EDUCATION AND THE DEMOCRATIC PROCESS
1005.1 Political Activities in the District
1006 ART COLLECTION
1006.1 Art Collection Management
1007 CONDUCT ON SCHOOL DISTRICT PREMISES
1008 PUBLIC RECORDS
1008a Request for Public Records
1008.1 Confidential Records Relating to Security Procedure and Emergency Preparedness in the Schools
1009 CHARITABLE PAYROLL DEDUCTION CAMPAIGN
1009.1 Guidelines for Charitable Payroll Deduction Campaign
* Indicates Section but no Policy January 2023
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