To submit a public records request, provide the following information via email to Communityrelations@crschools.us:

• First and last name
• Phone number
• Email address
• Mailing address
• Formal open records request details

Requests for public records may require legal review of the requested records to ensure confidential information, including but not limited to personally identifying information about any student or employee, is not disclosed. This review is necessary to ensure compliance with federal and state law. Reasonable legal fees incurred by the District to respond to open record requests are not to be paid out of taxpayer funds. The District will require the individual requester or for-profit entity requesting the records to pay the actual cost of the review. Note: For-profit entities include the media.

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Board of Education Policy

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District Open Records Fee Schedule

• Most CRCSD public records are available and provided free of charge. Examples include records accessible on the district’s website; public records that are already compiled in the way requested; and public records that require less than one hour to assemble and to review to protect confidential information.
• Iowa law does allow that persons requesting public records may be charged a fee for the actual costs of the retrieval and review of records, supervision of the examination of records, and for copying records.
• Examples of actual costs for public record requests to CRCSD may include:
• Copies: There is no charge for the first 20 pages of photocopies. After that, there is a charge of 15 cents per single-sided sheet and 30 cents per double-sided sheet.
• $35/hour for data retrieval or records that require special processing to format, edit, or compile. This includes searches of emails and financial records.
• $35/hour for staff to retrieve, assemble, and/or photocopy requested public records.
• $80 hour for the review and supervision of documents by the Chief Compliance Officer that may include student information, personnel information, or other information that may be redacted under state law.
• The hourly rate charged by outside counsel to review documents the District has determined are confidential in order to redact student information, personnel information, or other information that may be redacted under state law. At the time an estimate is provided, the requesting party will be given a range of the hourly rates the District anticipates being charged, and wherever possible, the District will utilize an attorney who bills at the lowest rate available.
• Postage will be charged at cost.

Please note: CRCSD has a standard practice of waiving any and all fees (with the exception of copying and delivery fees) associated with fulfilling requests that take less than one hour.

If there is any cost associated with a request, CRCSD will provide an estimate. If the estimate is agreed to, the district will require payment when the public records are provided or in advance if the estimate is more than $250. In addition, work will not begin on the request until the estimate is approved or paid, depending upon the amount, by the requestor. The requesting party may always amend their request in order to lessen or even eliminate any cost.

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